The Roy Proctor Foundation

Quick Stats

• Charity Number: 1189617
• Annual Income: £15,391 (FY ending March 2024)
• Annual Expenditure: £87,880 (FY ending March 2024)
• Grant Range: Not publicly specified
• Application Method: Rolling basis via online portal
• Geographic Focus: England and Wales (can fund globally)
• Registered: 21 May 2020

Contact Details

Application Portal: https://funding.ludlowtrust.com

Ludlow Trust Company (Trust Administrator):

• London Office: 8th Floor, 1 Southampton Street, London WC2R 0LR
• Tel: 020 4534 2750
• Bristol Office: 1st Floor, Tower Wharf, Bristol BS2 0JJ
• Tel: 0117 313 8200
• Whiteley Office: Ground Floor, Yarmouth House, 1300 Parkway, Solent Business Park, Whiteley, PO15 7AX
• Tel: 023 8212 2700
• Email: [email protected] or [email protected]

Overview

The Roy Proctor Foundation was registered as a UK charity on 21 May 2020 (charity number 1189617). The foundation is a grant-making trust with general charitable purposes, operating throughout England and Wales with the ability to fund charitable activities globally. The foundation is managed by Ludlow Trust Company Limited, which serves as a corporate trustee alongside four individual trustees from the Proctor family: Victoria, Jonathan, James, and Sharon Proctor.

The foundation's governing document gives trustees broad discretionary powers to apply both income and capital “to, or for the benefit of such charities or such exclusively charitable purposes according to the laws of England and Wales in any part of the world.” For the financial year ending March 2024, the foundation reported income of £15,391 and expenditure of £87,880, indicating active grant distribution during this period, likely drawing on previously accumulated funds.

Applications are accepted on a rolling basis through the Ludlow Funding Enquiry Gateway, an award-winning online platform launched in September 2023 that connects charities with over 400 charitable trusts managed by Ludlow Trust Company.

Funding Priorities

Grant Programmes

The Roy Proctor Foundation operates with general charitable purposes and does not publish specific grant programmes or fixed funding amounts. The foundation's broad mandate allows trustees to support any charitable purpose recognised under English and Welsh law, providing flexibility to respond to diverse charitable needs.

Applications are submitted through the Ludlow Funding Enquiry Gateway at https://funding.ludlowtrust.com on a rolling basis with no fixed deadlines.

Priority Areas

The foundation does not publish specific priority areas. Under its governing document, trustees have discretion to support any charitable purpose according to the laws of England and Wales. This includes potential support for:

• Any registered UK charity or exempt charity
• Community Interest Companies (CICs) limited by guarantee
• Community groups with a constitution, elected committee, and properly managed bank account

Applicants should note that the foundation's broad charitable mandate means funding decisions are made at the trustees' discretion based on the merits of each application.

What They Don't Fund

The foundation has not published specific exclusions. However, as with most UK charitable trusts, applicants should assume the foundation likely does not fund:

• Individuals (except through registered charitable organisations)
• Non-charitable organisations
• Activities that do not constitute charitable purposes under English and Welsh law

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Governance and Leadership

Trustees

The Roy Proctor Foundation is governed by five trustees appointed in 2020-2021:

• Appointed: 05 July 2021
• Professional trust company managing 400+ charitable trusts
• Provides administrative and fiduciary oversight

• Appointed: 03 March 2020

• Appointed: 03 March 2020

• Appointed: 03 March 2020

• Appointed: 03 March 2020

The Charity Commission records indicate that one or more trustees receive payments or benefits from the charity for providing services. The combination of family trustees and professional corporate trustee representation provides both personal oversight and professional trust management expertise.

How to Apply to The Roy Proctor Foundation

How to Apply

Applications to The Roy Proctor Foundation are submitted through the Ludlow Funding Enquiry Gateway at https://funding.ludlowtrust.com.

Eligibility:

• UK registered charities
• Exempt charities
• Community Interest Companies (CICs) limited by guarantee
• Community groups with a constitution, elected committee, and bank account controlled by two or more committee members

Application Options:

1. Specific Application: Apply directly to The Roy Proctor Foundation
2. General Application: Submit a general application that can be matched to any of the 400+ charitable trusts managed by Ludlow Trust Company, including The Roy Proctor Foundation

Application Process:

• Complete the online application form at https://funding.ludlowtrust.com (no cost to apply)
• Provide comprehensive details about your organisation and the work requiring funding
• Include specific information about your charitable purposes, areas of focus, project details, geographic scope, and target beneficiary groups
• For organisations not registered with the Charity Commission, applications can be emailed to [email protected]

What Happens Next:

• Applications are reviewed by Ludlow Trust Company's professional Trust Managers
• Suitable applications are matched with relevant charitable trusts based on alignment
• Matched applications are then presented to the trustees of relevant trusts for decision
• No fixed application deadlines - rolling basis throughout the year

Decision Timeline

The Roy Proctor Foundation does not publish specific decision timelines. Decision-making timelines vary depending on:

• Trustee meeting schedules
• Complexity of the application
• Volume of applications under review

Applicants should be prepared for variability in response times and maintain patience throughout the review process. The involvement of professional Trust Managers at Ludlow Trust Company suggests applications receive systematic review before reaching trustees.

Success Rates

Specific success rates for The Roy Proctor Foundation are not publicly available. However, context from the broader Ludlow Funding Enquiry Gateway provides insight:

• Since launching in September 2023, the Gateway has received over 17,000 applications
• Ludlow Trust has facilitated distribution of over £5 million in grants through the Gateway
• This suggests a competitive environment with numerous charities seeking funding from a portfolio of 400+ trusts

The foundation's financial position in FY2024, with expenditure (£87,880) significantly exceeding income (£15,391), indicates active grant distribution, though specific numbers of grants made are not publicly disclosed.

Reapplication Policy

The Roy Proctor Foundation has not published a specific reapplication policy. Charities that are unsuccessful in their first application should:

• Consider the feedback provided (if any) from Trust Managers or trustees
• Assess whether changes to the project or application might improve alignment with trustee priorities
• Note that the foundation operates on a rolling basis, so reapplication is theoretically possible at any time
• Consider that decisions are at trustee discretion, so previous rejection does not necessarily preclude future success

Application Success Factors

Based on the structure and operation of The Roy Proctor Foundation through the Ludlow Funding Enquiry Gateway, the following factors are likely to influence application success:

Comprehensive Application Details

The Ludlow Trust Company's professional Trust Managers review applications before they reach trustees. Providing thorough, well-documented information about your organisation, the specific project or need, budget details, expected outcomes, and beneficiary impact will help Trust Managers effectively match your application to appropriate trusts.

Clear Articulation of Charitable Purpose

Given the foundation's broad mandate for “general charitable purposes,” clearly articulating how your work constitutes charitable activity under English and Welsh law will be important. Demonstrate the public benefit your organisation provides and how funding will advance charitable objectives.

Alignment Through the Matching System

The Ludlow Funding Enquiry Gateway uses matching technology to connect applications with appropriate trusts. Being specific about your focus areas—whether geographic, demographic, thematic, or project-based—helps the system identify strong matches. Consider whether your work aligns with any broader themes (such as cost of living support, which has been a focus area for some Ludlow-managed trusts).

Professional Presentation

Applications reviewed by professional Trust Managers benefit from clear, professional presentation. Ensure financial information is accurate and transparent, project descriptions are realistic and achievable, and documentation is well-organised.

Consider the General Application Route

If you're uncertain whether The Roy Proctor Foundation is the best match for your work, consider submitting a general application through the Gateway that can be matched to any of the 400+ charitable trusts managed by Ludlow Trust Company. This increases your visibility to multiple potential funders.

Understanding Discretionary Grant-Making

The foundation operates with broad trustee discretion rather than published criteria. This means applications should make a compelling case for why the project merits support, rather than simply demonstrating fit with published priorities (which do not exist for this foundation). Focus on demonstrating strong governance, clear need, realistic planning, and measurable impact.

Key Takeaways for Grant Writers

1. Rolling Applications: The Roy Proctor Foundation accepts applications year-round through the Ludlow Funding Enquiry Gateway with no fixed deadlines, offering flexibility in timing.

1. Broad Charitable Mandate: With “general charitable purposes,” the foundation has wide discretion, meaning almost any legitimate charitable activity could potentially be considered. Don't self-reject based on lack of published priorities.

1. Professional Intermediary: Applications are reviewed by professional Trust Managers at Ludlow Trust Company before reaching trustees, so ensure your application is comprehensive, clear, and professionally presented.

1. Matching Technology Advantage: The Gateway's matching system means you could be considered by The Roy Proctor Foundation and other Ludlow-managed trusts simultaneously if you submit a general application, increasing your chances of success.

1. Active Grant-Making: The foundation's FY2024 expenditure significantly exceeded income, indicating trustees are actively distributing grants and not simply accumulating funds.

1. No Application Cost: Applying through the Ludlow Funding Enquiry Gateway is free for charities, removing financial barriers to seeking funding.

1. Consider the Broader Ludlow Portfolio: If The Roy Proctor Foundation doesn't fund your application, you may still be matched with other charitable trusts in Ludlow's portfolio of 400+ trusts, so the general application route offers strategic advantages.

Similar Funders

These funders frequently fund the same charities:

• The National Lottery Heritage Fund
• National Lottery
• Garfield Weston Foundation
• National Highways
• The Big Give Trust
• The Swire Charitable Trust
• Welsh Government
• Ecological Restoration Fund
• Smith Charitable Trust
• Frazer Trust
• Chapman Charitable Trust
• John Swire 1989 Charitable Trust
• The Golden Bottle Trust
• The Veolia Environmental Trust
• Environment Agency
• The Rivers Trust
• Heritage Lottery Fund
• People’s Postcode Lottery
• People's Postcode Lottery
• Help Fund

References

• UK Charity Commission Register of Charities: THE ROY PROCTOR FOUNDATION (Charity Number 1189617). Available at: https://register-of-charities.charitycommission.gov.uk/charity-search/-/charity-details/5156877

• UK Charity Commission - Trustees, THE ROY PROCTOR FOUNDATION. Available at: https://register-of-charities.charitycommission.gov.uk/charity-search/-/charity-details/5156877/trustees

• Ludlow Trust Company. “The Ludlow Funding Enquiry Gateway.” Available at: https://www.ludlowtrust.com/insights/the-ludlow-funding-enquiry-gateway/

• Ludlow Trust Company. "Ludlow's Funding Enquiry Gateway." Available at: https://www.ludlowtrust.com/insights/ludlows-funding-enquiry-gateway/

• Ludlow Trust Company. Contact Information. Available at: https://www.ludlowtrust.com/contact/

• Ludlow Trust Company. “Cost of Living grants awarded.” Available at: https://www.ludlowtrust.com/insights/cost-of-living-grants-awarded/

• Scotland's International Development Alliance. "Ludlow Trust Company's Funding Enquiry Gateway." Available at: https://intdevalliance.scot/membership/funding-update/ludlow-trust-companys-funding-enquiry-gateway/

• Giving is Great. “THE ROY PROCTOR FOUNDATION | Charity Factsheet.” Available at: https://givingisgreat.org/charitydetail/?regNo=1189617